EN

Inventory Control

Effective inventory control ensures accurate stock levels, reduces waste, and prevents shortages. This manual provides a step-by-step guide to managing inventory efficiently.

Stock Monitoring

Viewing Stock Levels

Navigate to Operations ā†’ Inventory Control.

Click +create.png and pick an operation from the list:

  • šŸ”¹ Sale: An outgoing transaction where products are sold to customers. This decreases the product quantity in inventory.
  • šŸ”¹ Sale Return: A reverse sale transaction where previously sold products are returned by the customer. This increases the product quantity back in inventory.
  • šŸ”¹ Purchase: An incoming transaction representing the acquisition of products from a supplier. This increases inventory quantity and may update the purchase price.
  • šŸ”¹ Purchase Return: A reverse purchase transaction where products are returned to the supplier. This decreases the inventory quantity accordingly.
  • šŸ”¹ Inventory Checking: A process of physically verifying product quantities in storage and updating the system to reflect actual stock levels. Differences between expected and actual stock are automatically adjusted.
  • šŸ”¹ Write-off: Used to remove damaged, expired, or lost products from inventory. This operation reduces stock levels without financial transactions.
  • šŸ”¹ Assemble: Combines multiple components into a single finished product. The component quantities are reduced, and the finished product quantity is increased.
  • šŸ”¹ Disassemble: The reverse of an assembly. A finished product is broken down into its component parts. This increases the component quantities and decreases the finished product.
  • šŸ”¹ Transfer: Moves products from one store, warehouse, or location to another within the organization. Stock levels change between locations but the total remains the same.
  • šŸ”¹ Revaluation: Changes the selling price or purchase price of a product. This operation updates pricing without affecting stock quantity.
  • šŸ”¹ Produce: Used to record the in-house production of goods. Raw material quantities are decreased, and the newly produced product quantity is increased in inventory.

Setting Minimum Stock Levels

Open the Product Catalog.

To set the Minimum Quantity level, open the editing menu by clicking the switch.png icon, select a product, and enter the desired Minimum Quantity value.

The system will generate low-stock alerts when inventory falls below this level.

Inventory Checks

Conducting a Stock Count

Go to +create.png ā†’ Inventory Checking.

Example

Handling Write-Offs

Removing Damaged or Expired Stock

Navigate to +create.png ā†’ Write-Off.

Example

Transferring Stock

Moving Products Between Locations

Go to +create.png ā†’ Transfer.

Example

Best Practices

āœ… Schedule regular inventory checks to ensure accuracy.

āœ… Set realistic minimum stock levels based on sales trends.

āœ… Document reasons for all stock adjustments to maintain transparency.