Product Catalog

The product catalog is a central repository where all product details are stored. This guide will walk you through creating, editing, and managing products efficiently.

Creating a New Product

1. Manual Entry

Navigate to Product Catalog.

Click .

Enter the following required fields:

• 🔹Name of the product (required)
• 🔹Type (required): Defines whether the item is a standard tangible product (Normal) or an intangible service (Service). Selecting "Service" ensures sales of this item do not impact inventory quantities.
• 🔹Barcode (if available): A product's unique code scanned to quickly identify, track, and manage inventory. If a product doesn't have a manufacturer barcode, the system can generate one automatically.
• 🔹Purchase price: The cost at which the item is procured from suppliers. Initially set upon goods receipt, this price updates automatically when new purchase operations are recorded.
• 🔹Unit of Measure: Defines the measurement unit for the product (e.g., piece, kilogram, liter). This helps standardize sales, inventory tracking, and reporting.
• 🔹Description: An optional text field for adding additional product details. This information can be displayed on price tags and used to provide customers with more detailed product information.
• 🔹Minimum Quantity: Indicates the number of units available for a product. The quantity is updated automatically through inventory operations (e.g., purchases, sales, returns) and should not be manually set during product creation.
• 🔹Article: A unique identifier automatically generated or manually assigned to a product, typically numeric, used for easy product tracking and inventory management.
• 🔹Code: An internal numeric identifier assigned to products, similar to an article, used to uniquely identify products within your system.
• 🔹Group: The classification of products into structured categories or catalogs, helping organize items efficiently within the product database.
• 🔹Quantity: Represents the current stock level of the product available in inventory. This value is automatically updated through all inventory-related operations, including purchases, sales, returns, and stock adjustments.
• 🔹Selling price: The retail price at which a product is sold to customers. Typically set during purchase or price revaluation operations, and used for generating price tags and sales operations.
• 🔹Container Volume: Defines the physical volume occupied by a product's packaging (usually in cubic meters or liters). This value is essential for optimizing warehouse space, calculating logistics, and managing bulk shipments.
• 🔹Tax: Specifies the applicable tax category for the product (e.g., VAT 14%, VAT exempt). This determines the correct taxation in sales operations and reporting.
• 🔹Storage Period: Indicates the maximum recommended duration for storing a product before it expires or becomes unsuitable for sale. Commonly used for perishable goods or products with shelf-life limitations.

Click Save to add the product.

2. Using a Barcode Scanner

If a barcode is scanned and exists in an external database, the system will suggest using its details.

Modify fields as necessary and Save the product.

3. Copying Existing Products

Select an existing product in the catalog.

Click Copy button to duplicate the product details.

Edit fields if needed and Save as a new product.

Editing a Product

Enable Editing Mode by toggling the switch .

Open the product details by clicking the Edit button or double-clicking a cell to modify it directly.

Make changes by updating fields such as price, category, or barcode. Use the Delete button if needed.

Turn off Editing Mode to confirm and apply your changes.

Managing Product Images

Upload up to 10 images per product.

Supported formats: JPEG, PNG.

Max size: 20MB per image.

Select a main image for catalog display.

Categorizing Products

Assign products to relevant groups for easy navigation.

Subcategories can be created for better organization.

Products without a category may be harder to manage.

Bulk Editing Products

Select multiple products.

Click Edit .

Modify shared attributes such as price, category, or tax rate.

Click Save to apply changes.

Archiving and Deleting Products

Archive products that are no longer sold but should remain in the system.

Delete products permanently if they were added by mistake.

Use Restore function to bring back archived products.

Best Practices

✅ Keep product names consistent and descriptive.

✅ Regularly update product details to reflect stock and pricing changes.

✅ Utilize product categories to streamline searches and inventory management.