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Payments

Managing payments efficiently ensures smooth financial operations and accurate bookkeeping. This manual provides step-by-step instructions for handling different types of payments.

Creating a Payment

Navigate to CRM/SRM/Customers & Suppliers → Payments.

Click +create.png to initiate a new payment.

Select the payment direction:

  • 🔹Inflow: Reduces the amount owed by the counterparty to you (you receive money).
  • 🔹Outflow: Reduces the amount you owe to the counterparty (you pay money).

Enter the following required payment details:

  • 🔹Number: Automatically generated by the system.
  • 🔹Date of Entry: The date the payment is recorded.
  • 🔹Date of Transaction: Date the payment actually occurred.
  • 🔹Counterparty: Select the customer or supplier (see https://learn.psr-it.com/en/customers/category/customers_suppliers.)
  • 🔹Payment Type: Choose Cash, Bank Transfer, or Other.
  • 🔹Amount: Enter the transaction amount.
  • 🔹Employee: Select the responsible individual.
  • 🔹Comment: Additional details (optional).

Click Save to finalize and record the payment.

Editing Payment Operations

  • 🔹Go to the Payments.
  • 🔹Set the date range to locate the payment.
  • 🔹To edit payment details, double-click on a payment and click Change.
  • 🔹Make adjustments as needed and click Save to apply changes.

To delete a payment, select the payment, click the delete.png icon, and confirm the deletion.

Best Practices

✅ Reconcile payments regularly to maintain accurate records.

✅ Ensure timely follow-ups on overdue invoices.

✅ Use automated notifications for payment reminders.