Storage Period

Proper management of product storage periods helps prevent spoilage, reduce losses, and maintain inventory accuracy. This guide provides steps for tracking and managing product shelf life.

Setting Storage Periods

Assigning Expiry Dates to Products

Navigate to Product Catalog → Edit Product.

Locate the Storage Period field.

Enter the number of days before the product expires.

Click Save Changes.

Automating Expiry Alerts

Enable low-stock notifications for expiring products.

Generate Storage Expiry Reports to track items nearing expiration.

Generating Storage Period Reports

Viewing Expiring Products

Go to Analytics → Storage Period report.

Select the timeframe for upcoming expirations.

Managing Expired Stock

• 🔹Write-Off: Products past their expiry date should be written off via Operations → Write-Off. This permanently removes expired inventory from stock records.
• 🔹Purchase Return: If expired products are eligible for return to the supplier, initiate a return process via Operations → Purchase Return. Select the relevant items, indicate the reason for return (e.g., expired), and generate the return document to proceed with supplier coordination.

Clearance or Promotions: If applicable, transfer expiring stock to clearance sales or promotional campaigns to minimize losses before expiry.

Best Practices

✅ Regularly review storage reports to minimize expired inventory.

✅ Set realistic storage periods based on supplier guidelines.

✅ Automate stock rotation to use older products first.